Just Vision is seeking a part-time Administrative Assistant. The Administrative Assistant will pick up and process mail and donations, and maintain donation and contact records in Salesforce. They will also assist in researching and streamlining various operational platforms.
The Administrative Assistant will report to the Development Operations Manager and interface as-needed with Just Vision’s leadership team.
This is a part-time role (5 hours/week).
Responsibilities:
- Pick up mail in Washington, DC, once per week throughout the year. During campaign season (typically 3-4 weeks mid-year and end-of-year), pick up mail 2Xs/week.
- Process mail, notifying relevant team members of mail that has arrived for their review and, when needed, response.
- Process donations – usually in the form of checks and/or pledge cards with credit card information – that we may receive in the mail. This includes:
- Mail witnessing.
- Depositing checks at our bank (online, typically. On occasion it may require going directly to the bank for a physical deposit).
- Entering donation information into Salesforce.
- Keeping meticulous donor data, including creating and updating contact and organization details, and entering donation records.
- Communicating about deposits made with the finance and development teams.
- Coordinating with the Development Operations Manager so that they can review donations and other relevant donor information related to donations so that they can effectively and accurately prepare acknowledgement letters.
- Provide administrative support to the Executive Director as needed, including printing and mailing documents occasionally.
- Other administrative support as needed.
Required Experience and Skills:
- 1+ year of experience in a comparable role.
- Demonstrated track record in maintaining rigorous organizational systems.
- Experience and ease managing and using databases (especially Salesforce).
- Strong writing and research skills.
- Strong computer skills, including Google Suite and Microsoft Office Suite applications, including Word and Excel spreadsheet management.
- An impeccable attention to detail and ability to hold sensitive information in confidence.
- Strong interpersonal skills, including the ability to balance professionalism and warmth while maintaining a sense of humor.
- Comfortable working independently as part of a primarily virtual team.
- Values alignment with Just Vision's mission.
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This is a part-time non-exempt position with an hourly rate of $25 per hour.
Applications will be considered on a rolling basis.
To apply, please email a cover letter, resume and three references to hiring@justvision.org. Please put “Administrative Assistant” in the subject line. Incomplete applications will not be reviewed. No phone calls, Facebook or Twitter/X inquiries, please. Due to the volume of applicants we anticipate, we may not be able to respond individually to each application.
Just Vision is an equal-opportunity employer. We carefully consider applicants for all positions without regard to race, religion, age, sex, gender, sexual orientation, marital status, national origin, citizenship, veteran status, ability or any other legally protected status.